A document repository is a central file system that allows you to keep all your documents organized and easily accessible. A centralized system prevents file destruction and makes it easy for team members to retrieve the information they need. As opposed to the storage of files on local computers, which are susceptible to data breaches Document storage facilities have strict security measures and safeguards in place, including password protection automated backups secure file transfer, controlled changes tracked through version control, and more.
A central repository for documents is also more secure than files that are stored on personal computers and network drives. They are more susceptible to data loss due to poor or inefficient backup methods or, in the event of a worst-case scenario an event that is natural. Cloud-based document repository services often encrypt the data to shield your company from hackers and protect you from any disaster.
A central repository for documents can also help with collaboration by making it easier to work together on projects and documents. Document repositories for instance, often have built-in tools for commenting and highlighting documents. They can also be integrated with existing software in your organization. This can increase productivity and allow for a more seamless workflow.
To learn more about how a document repository can help save your company time and money, sign up for an appointment with ContractWorks. We’ll show you how our CLM software can assist you in storing, sharing, organize and even e-sign your documents. Our free plan offers e-Signatures payment, uploads and payments (for a maximum of 5 PDFs). Request an estimate for an enterprise solution.
